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Outlook For Mac Search Not Working

  1. Outlook For Mac Search Not Working After Migration
  2. Outlook For Mac Contact Search Not Working
  3. Search Not Working On Mac
  4. Outlook For Mac Search Not Showing All Emails
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Summary

This article describes some useful tools for Microsoft Outlook for Mac.

More information

Outlook Search Repair

The Outlook Search Repair tool repairs search results within Outlook.

Important

Due to some changes in macOS Mojave, this tool no longer works in 10.14 and higher. If you are on macOS Mojave (10.14), you can follow the steps below to reindex Spotlight for Outlook for Mac.

There are a few reasons you could receive a “No Results” message when performing a search in Outlook for Mac. It could be due to Spotlight Search indexing is incomplete, the profile name contains special characters, or the Outlook 15 Profiles folder isn’t in the default location.

How May I Fix Email Search Not Working In Outlook For Mac. Outlook is found as an email account by which you can send and receive millions and millions of emails within an organization and at the personal level.An email app can be maintained and upgraded timely but sometimes you may be got a freeze.It always gets difficult for the users to execute and understand the updated edition of Outlook. We’re working to resolve this issue. In the meantime, please use your Web mail when sending attachments that are larger than 25 MB. Outlook for Mac 2011 does not work with macOS 10.15 Catalina. This tool repairs search issues in Outlook for Mac. For example, when search returns no results for items that do exist in your mailbox,. How to Fix: Outlook Search problems (Search doesn't work or doesn't return all search results). Last updated on April 6th, 2019. In this tutorial you will find instructions to fix the 'Outlook Search Not Working' problem in Outlook 2016, 2013, 2010 or 2007. Approach #6: Re-Index the Search Database for Mac Outlook To begin with, first you need to restart Mac and navigate to Finder Applications Utilities. If you find more than one MS Outlook Spotlight Importer. Now, without closing the terminal window, launch Outlook and implement the search.

  1. Choose Apple menu, then System Preferences, and then Spotlight.

  2. Select the Privacy tab.

  3. In Finder:

    1. On the Go menu, select Go to Folder..

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    2. Copy and paste the following location into the 'Go to the folder:' dialog box and select Go:

      ~/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/

  4. Drag the 'Main Profile' folder to the Privacy tab. Once added, remove the folder, and Spotlight will re-index the folder.

    You must perform this step for any additional profile folders you have.

2019

See the following article from Apple to learn more: How to rebuild the Spotlight index on your Mac.

When to use the tool

Use this tool if search results within Outlook show nothing or return older items only. For example, if you search for an email message that you already have open and that message isn't displayed in the search results.

Not

How to use the tool

  1. Download and open the Outlook Search Repair tool.

  2. Follow the instructions.

    Note The tool searches for duplicate installations of Outlook. If no duplicates are detected, go to step 3. If duplicates are detected, remove the duplicate Outlook installations, and then restart the system. After your system is restarted, the Outlook Search Repair tool may reopen. If it does reopen, exit and restart the tool.

  3. Select Reindex.

    Note The Outlook Search Repair tool displays a 'Reindexing, please wait' message while it works. Wait for this process to finish. This may require an hour or more, depending on the size of your Outlook profile. Outlook doesn't have to be open when the repair occurs. A spotlight search will be slower and may not finish while the index is being repaired.

  4. Exit the Outlook Search Repair tool when you receive the following message after the repair is completed:

    Done! Reindexing has completed!

OutlookResetPreferences

The Outlook Reset Preferences tool resets all Outlook preferences to their default settings.

When to use the tool

Use this tool to reset any customizations that you've made to Outlook by using the Preferences option on the Outlook menu. This tool also stores the settings for the Outlook window size and position. This tool shouldn't be needed most of the time. But it can be useful.

Note The Outlook Preferences file doesn't contain all the preferences for the application. Also, resetting Outlook preferences doesn't remove email messages or account settings.

How to use the tool

  1. Download and open the Outlook Reset Preferences tool.
  2. Click the Reset Now! button. This closes Outlook if it's open, and then resets the preferences to their default settings.
  3. Exit the Outlook Reset Preferences tool.

SetDefaultMailApp

The Default Mail Application tool lets you easily make Outlook the default mail application.

When to use the tool

Use this tool if you want Outlook to open a new email message when you click a mailto: link in an email message or on a website. Selecting a mailto: link opens the default email application. Outlook isn't the default email application until you change that setting.

How to use the tool

  1. Download and open the Default Mail Application tool.
  2. In the Default Mail Application dialog box, select com.microsoft.outlook, and then click Make Default.
  3. Exit the Default Mail Application tool.

ResetRecentAddresses

The Reset Recent Addresses tool lets you reset recent addresses that Outlook stores. This tool deletes all recent addresses instead of you having to manually delete addresses one at a time.

When to use the tool

When you compose an email message and add people on the To, Cc, or Bcc line, Outlook suggests names as you type characters. The list of names that Outlook uses is a combination of stored contacts, the company directory, and recent contacts. Recent contacts have an 'X' character next to each name. Without this tool, you have to click the 'X' on each contact to remove that contact from the Recent Address List. The Reset Recent Addresses tool cleans out all recent addresses at the same time.

How to use the tool

  1. Download and open the ResetRecentAddresses tool.
  2. Click the Reset Now! button.
  3. Exit the Reset Outlook Recent Addresses tool.

Sometimes, users find it difficult to understand and execute Outlook Search with each updated version of the application. If you just upgraded your desktop email client to the latest version, you also might be facing ‘MS Outlook 2016 Search not working’ issues.

Since Outlook is a most popular email client being used to send and receive bulk emails in a significant number of organizations as well as a personal level; it must be maintained and upgraded on a regular basis.

Note: If you find that problem is related to damage in MS Outlook PST database file then, try PST Repair Softwareto make Outlook error-free and to fix “outlook 2016 search not working” Problems.

In some cases, the Search algorithm integrated into MS Outlook does not work appropriately as desired. If this is the case, all you need to do is just stay calm and try some resolution methods to fix Outlook 2016 instant search not working error.

When Outlook Search Shows ‘No Results Found’ Status

Undoubtedly, ‘Search’ is one of the significant features the application offers. It not only helps to perform a particular search following a defined criterion but also helps to navigate through emails and other mailbox components quite efficiently. The search algorithm might incorporate different kinds of malfunctions such as entirely improper outputs or no/ blank results.

Notepad ++ for mac. When the tool stops functioning properly; it would either display search results up to a particular date or it will show that there are items based on search criteria waiting to be indexed in the output panel. In this case, there could be an error or issue with Windows Indexing services.

There could be many problems in Outlook 2016 responsible for Outlook 2016 instant search not working issue and so are the solutions.

Reasons for‘Outlook 2016 Search Not Working’ Problem “When Outlook Search Shows ‘No Results Found’ Status”:

Outlook Marked for Indexing

    • Outlook’s Search result comes out blank because the Search feature stopped working. There is a possibility that Outlook may not be able to check its data files for indexing. However, Outlook 2016 provides an easy way to analyze whether the mailbox is indexed or not. You can do this by executing the following steps:
    • i. Open Outlook 2016, click ‘File’ menu, then ‘Options’ and ‘Search’ button
  • Or
  • ii. Go to Control Panelii. Click ‘Indexing Options’ and then select ‘Modify’ tab
    iii. In ‘Indexed Locations’ window, verify if the Outlook data file is indexed
    iv. Alternatively, you can select the option to index Outlook completely, or quit the indexing option, if desired

Note: The previous versions of Outlook do not allow selecting OST or PST file to Index, whereas in Outlook 2016, you can choose to index the application itself.

While checking if the Outlook emails are indexed or not, you must also disable and then enable the application from the ‘Indexing Options’ window. Deselect Outlook by checking the checkbox and close the application. Wait for 5 minutes and then open ‘Task Manager.’ Check if Outlook.exe is still running in ‘Processes’ tab. Next, go back to select Outlook for indexing.

OST/ PST Corruption

Outlook For Mac Search Not Working After Migration

Corruption could be a possible reason behind the malfunctioning of the instant Search not showing recent emails feature. Analyze the file and repair it using the ScanPST.exe tool. This is the popular ‘Inbox Repair Tool’ integrated with all the versions of MS Outlook email client. In File Explorer window, open ‘This PC’ and then type ‘ScanPST.exe’ in the Search box. Running this tool will repair any existing damaged or corrupted OST as well as PST on the system.

How to fix the ‘Outlook 2016 Search Not Working’ Problem
  1. Rebuild Outlook Index

The step-by-step procedure to rebuild the Outlook Search Index is:

i. Open Outlook 2016, Click the ‘File’ menu, select ‘Options’ and then choose ‘Search’ that is available on the left side of the window.
Or
Open ‘Control Panel’ on your Windows PC
ii. Click the ‘Indexing Options’ button and then ‘Advanced’
iii. In the ‘Advanced Options’ window, select ‘Index Settings’ tab and click the ‘Rebuild’ button
Note: A ‘Rebuild Index’ dialog box opens displaying the message that the ‘index might take a long time to complete.’
iv. Click OK to start rebuilding the index.
v. Restart Outlook to check ‘Search’ functionality, after the process to rebuild indexes completes

Note: Index Rebuilding Process

  1. The search feature does not work while the ‘index rebuilding’ process is in progress. Therefore, do not interfere with Outlook during the process.
  2. The time taken to rebuild indexes depends on system specifications, the number of emails to be indexed, and the amount of data in each email.

2. Repair corrupt or damaged Outlook PST file

Corrupt or damaged Outlook PST file is a possible reason behind the malfunctioning of the Instant Search feature. Therefore, analyze and repair the PST file by using either the scanpst.exe tool or a PST file repair software such as Stellar Repair for Outlook.

Conclusion

Outlook For Mac Contact Search Not Working

Of the many Outlook problems, Outlook 2016 Search problem is another one. This blog provides detailed steps on how to repair corrupt or damaged PST file and resolve this issue with regard to Outlook indexing services. In this way, it helps you fix the ‘Outlook 2016 Search not working’ problem so that you get correct results when you search for any item in Outlook.

Search Not Working On Mac

If the corrupt Outlook data file is the reason behind the inappropriate functionality of Outlook ‘Search’ feature, you can repair the PST file by using Stellar Repair for Outlook or Inbox Repair Tool (scanpst.exe). Both of these utilities can repair PST file and recover the entire mailbox data. After the damaged PST file gets repaired, the ‘Search’ feature would work properly.

However, Stellar Repair for Outlook is recommended as it provides several benefits – supports encrypted Outlook data file recovery, shows the preview of recovered mailbox data before saving, can save the recovered Outlook data files as EML, MSG, RTF, PDF and HTML file, and more. You can access these files on various email clients, and some of them without a specific platform. The software works perfectly in most of the cases when the Inbox repair tool fails to resolve the issue.

Outlook For Mac Search Not Showing All Emails

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